ACO Seeks Full-Time Operations and Production Manager

Reports To: President and CEO

Supervises: Operations and Production Intern

Position Type: Full-time, Exempt

 

POSITION SUMMARY

The Operations and Production Manager is a key full-time staff position responsible for ensuring the successful realization of the American Composers Orchestra’s public programs by planning and executing all production and technical components from concept to completion, and supporting the organization’s general operations. The OPM also plays an essential role in the documentation of ACO’s 40-year history of boundary-breaking artistic work, and supports the rest of ACO’s dynamic team through project management and coordination.

ABOUT ACO

American Composers Orchestra (ACO) is dedicated to the creation, celebration, performance, and promotion of orchestral music by American composers. With commitment to diversity, disruption and discovery, ACO produces concerts, pre-college and college education programs, and emerging composer professional development to foster a community of creators, audience, performers, collaborators, and funders. More information at www.americancomposers.org

ACO provides a flexible work environment for team members. ACO’s team is currently working remotely due to the COVID-19 pandemic. We will offer team members the option to work from our NYC office when it is safe to do so, or create a schedule that balances remote and in-office work. For this role, we seek a team member based in the tri-state area, in order to lead on-site production for public programs and manage ongoing in-office tasks. Accommodations are readily available for team members with disabilities and neurodivergent team members.

CANDIDATE PROFILE

We strongly encourage applications from historically marginalized communities and backgrounds currently underrepresented in the orchestra field. We are seeking a creative, resilient, highly organized, and strategic thinker, capable of realizing boundary-breaking work from concept to completion. ACO’s staff is a small and dedicated team who share responsibilities and support each other’s roles, offering opportunities for learning and growth. As a mission-driven organization, we are seeking a team member who has a passion for new music, and shares our values of discovery, disruption, and diversity.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Production Planning and Management

  • Lead on-site production for all public artistic programs and EarShot NYC New Music Readings, including supervising venue-side production staff and part-time labor as required.
  • Manage production logistics as the primary contact for concert and rehearsal venues, including prospecting, scheduling, equipment needs, dressing room space, technical capabilities, and safety protocols.
  • Manage vendors related to artistic productions, including lighting engineers, audio/recording engineers, videographers, equipment rental companies and others.
  • Serve as the primary contact for publishers, negotiating music licensing and distribution.
  • Develop production timelines, rehearsal schedules, orchestra memos, stage plots and playbill content for artistic programs in consultation with the Artistic Director.
  • Serve as the primary staff point of contact for the orchestra’s Personnel Manager and musicians, ensuring adherence to rules and regulations set for the in the Collective Bargaining Agreement, assessing rehearsal and equipment needs, and ensuring the best possible working conditions for musicians.
  • Issue guest artists’ and composers’ contracts; manage travel logistics and communications.
  • Collect and distribute guest artist and composer headshots, bios, and program notes.
  • In collaboration with the Development team, monitor ticket sales for concerts and events.
  • Maintain and update ACO’s production database, including over 40 years of performances and recordings, in collaboration with the Emerging Composers and Diversity Director.
  • Support the Artistic Director and President in artistic programming and planning
  • Update performance events on ACO’s website.

Operations

  • Develop and manage project budgets for artistic programs and general operations expenses in collaboration with the President and other program staff, planning ahead for and reporting any variances.
  • Serve as the primary point of contact for the bookkeeper, providing necessary reports to process payments and deposits.
  • With the President, provide supporting documentation to the audit firm for the annual audit report and tax returns.
  • Oversee and maintain vendor payments/contracts, office equipment, cloud storage, and supplies.

Development

  • Assist the Development Director by providing artistic program data required for grant proposal renewals and reporting.
  • Provide on-site production support for the annual gala and other cultivation events.
  • Collaborate with the Artistic Director in selecting and editing work samples for grant proposals.

 

QUALIFICATIONS 

  • College degree and/or advanced degree in music and/or arts management or equivalent work experience of 3-5 years in concert production onstage management is required; experience with symphony orchestra collective bargaining agreements is preferred. Knowledge of orchestral repertoire is an asset.
  • Familiarity with audio/video production and recording software is an asset.
  • Proficiency in MS Office is required; familiarity with Quickbooks Online
  • Excellent written and verbal communication skills, and the ability to interact positively with team members, artists, vendors, and the public.
  • Strong organizational and project management skills, attention to detail, and a high degree of accuracy are essential.
  • Must be able to operate at the highest level of integrity, managing sensitive and confidential information.
  • Ability to think creatively, problem-solve in advance, meet deadlines, and work in a fast-paced environment with minimal direction.
  • Available to work evenings and weekends to support public programs.
  • Self-directed, with a strong work ethic and collaborative skills.

 

COMPENSATION AND BENEFITS 

  • Expected salary range beginning at $58,500
  • Benefits include:
    • Health and vision coverage
    • Generous paid time off, including annual, personal, medical, and family leave
    • 403(b) plan with employer matching
    • Flexible work environment
    • Visa sponsorship available (O-1, O-1B, others on a case-by-case basis)

 

TO APPLY

Please visit www.americancomposers.org/careers to submit a cover letter and resume. We are seeking to fill this position immediately.

ACO is an equal opportunity employer. ACO does not and shall not discriminate on the basis of race, color, religion, gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status, in any of its activities or operations.